You clocked in late, forgot to clock out, or want to note what the shift was for. As long as the shift has not been finalized you can correct it yourself — no need to ask anybody.
Edit a shift
- Go to Team → Shifts → My Shifts.
- Find the shift. Pending ones carry an orange Pending badge in the Finalized column; finalized ones are green.
- Click the Start Time or End Time cell to open a date-and-time picker, and set the right value.
- Click the Comments cell to type or change a note.
Each change saves as soon as you make it and is written to the shift's history straight away — see Audit shift edits. On a finalized shift the cells are greyed out and refuse the change.
What you can change, and where
| Field | While pending | Once finalized |
|---|---|---|
| Start time | Yes — My Shifts or All Shifts | No |
| End time | Yes — My Shifts or All Shifts | No |
| Comments | Yes — My Shifts or All Shifts | No |
| Pay rate for this one shift | Yes — All Shifts only | No |
The shift type itself cannot be changed after the fact. If someone started the wrong one, delete the shift and have an administrator add a correct one from All Shifts.
Changed times are flagged
Changing a start or end time marks the shift as edited. On All Shifts an edited shift shows a warning icon next to its Finalized switch with the note "The shift times were edited by a user. Review logs before finalizing." There is a filter for it too, so an administrator can pull up every edited shift before closing a pay period. Editing only a comment does not raise the flag.
Delete a shift
If a shift was logged by mistake, click the trash icon in its Actions column and confirm.
Be careful here: unlike editing, deleting is not blocked once a shift has been finalized, and a deleted shift is gone for good along with its history. Treat finalized shifts as read-only by agreement, because the product will not stop you.
After a pay period is closed
Finalizing locks the times, comments and pay rate. An administrator can lift the lock by switching Finalized back off on All Shifts, make the correction and finalize again — every step of that is recorded in the shift's history.
The lock exists to protect payroll, not to make corrections impossible. The shift history is the honest record of what changed and who changed it.